5 Hidden Costs You May Not Expect When Planning a Hawaii Wedding
Planning a wedding in Hawaii is a dream for many couples. Crystal-clear waters, swaying palm trees, and stunning sunsets make the islands one of the most romantic places in the world to say "I do." But while you may have already budgeted for your venue, photographer, and catering, there are several unexpected costs that can sneak up on you during the planning process. At One Moment Hawaii, we’ve helped hundreds of couples navigate their wedding budgets, and we want to help you be fully prepared. Here are five hidden costs you may not expect when planning your Hawaii wedding:
1. Permit Fees for Beach Ceremonies Many couples dream of exchanging vows right on the beach. What they may not realize is that most beaches in Hawaii require a state-issued permit for wedding ceremonies, even for small elopements or photo sessions. While the permit itself isn’t typically expensive (usually under $100), failure to obtain one can result in fines or last-minute disruptions. Always check with your coordinator or photographer to make sure proper permits are secured.
2. Travel and Accommodation for Vendors If you're bringing in a photographer, videographer, officiant, or hair and makeup artist who is not based on your specific island, you may need to cover their travel expenses, including airfare, hotel accommodations, and per diem costs. Even if you hire local vendors, keep in mind that inter-island travel may still apply depending on your chosen location.
3. Shipping and Transportation of Decor Shipping decor items to Hawaii can be costly due to distance and limited freight options. If you're bringing in specialty decor or renting items from companies based off-island, factor in shipping charges, delivery fees, and the cost of transportation to and from your venue. For couples who want elaborate setups, these logistical costs can add up quickly.
4. Vendor Meals and Service Charges Many couples forget to include vendor meals in their catering count. Photographers, videographers, planners, DJs, and other key vendors typically require a meal if they are working long hours. Additionally, many resorts and catering companies in Hawaii include service charges of 20% or more, which can be a surprise if not accounted for in your budget.
5. Weather Backup Plans Hawaii’s tropical climate is beautiful but unpredictable. If you're planning an outdoor ceremony, it’s wise to have a backup plan in case of rain. This might mean reserving a tent, an indoor space, or additional rentals on standby. While you hope not to use it, having a backup plan can provide peace of mind.
Final Thoughts A Hawaii wedding is worth every penny, but knowing these hidden costs ahead of time can help you plan more accurately and avoid last-minute stress. At One Moment Hawaii, we work closely with our couples to provide transparent pricing and help you build a realistic budget from the start. If you’re ready to start planning your dream wedding in paradise, reach out to us today!
