How Far in Advance Should You Book Your Wedding Photographer and Videographer?
Planning a wedding in Hawaii? Whether you’re hosting a full ceremony or an intimate elopement, one of the first things you’ll want to lock in—after your venue—is your photographer and videographer.
At One Moment Hawaii, one of the most common questions we hear is:
“How far in advance should we book you for our wedding?”
Here’s our professional advice (and a few insider tips) to help you secure the perfect visual team for your big day.
The Quick Answer:
Book your wedding photographer and videographer at least 6–12 months in advance.
If your wedding falls on a weekend, during peak season, or is set in a popular destination like Oahu or Maui, aim for the earlier side of that range.
Why Booking Early Matters
1. Hawaii’s Peak Wedding Season Fills Up Fast
Hawaii is a top wedding destination. Dates during spring (April–June) and fall (September–November) are especially popular due to beautiful weather and milder crowds. Booking early ensures you secure your dream team before those prime weekends are gone.
2. You’ll Have More Time to Plan Your Vision
When you book early, we can guide you through everything from timeline planning to ideal lighting times and location scouting. This helps us tell your story in the most cinematic and natural way possible.
3. Photographers and Videographers Often Book Together
At One Moment Hawaii, we offer both photography and videography. Booking us as a combo not only saves time and stress—it ensures consistency in your final gallery and film. But because we book both services, our calendar fills even faster.
When Is the Latest You Should Book?
If your wedding is just a few months away and you haven’t secured a photographer or videographer yet, don’t panic—but act fast. We sometimes accommodate last-minute bookings if we have availability. That said, it’s always better to reach out early to avoid missing out.
Destination Wedding Tip:
If you’re planning your wedding from the mainland or abroad, we highly recommend booking as soon as your venue and date are confirmed. Destination planning requires more coordination, and having your photo/video team secured early helps everything else fall into place.
Bonus: When Should You Book Engagement or Pre-Wedding Sessions?
If you're hoping to do an engagement session in Hawaii (perfect for save-the-dates or wedding invites), book that session at least 2–3 months in advance. This gives us time to plan the location, outfits, and optimal lighting.
Final Thoughts
Your wedding visuals are one of the few things that last long after the cake is eaten and the flowers fade. Booking your photographer and videographer early ensures you’re working with a team who understands your vision, tells your story authentically, and delivers timeless memories.
Ready to lock in your wedding date?
Contact us today to check availability and start planning your perfect photo and video experience in Hawaii.
